Microsoft Teams Tips and Tricks

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Microsoft Teams Tips and Tricks

We have put together 11 top tips and tricks we think everyone using Microsoft Teams will find useful.

Tip 1 - Save important messages

  1. Locate the message you want to save
  2. Hover your mouse over the top right of the message
  3. Click on the three-dot icon
  4. Click Save this message

To find a saved message

  1. Click on your profile icon in the top right corner
  2. Click Saved

Tip 2 - Learn some simple commands in Teams

  1. Click in the search bar at the top of Teams
  2. Type the following character: /
  3. All the commands you can use will show

For example /saved will take you to your saved items

Tip 3 - Grab someone's attention in a post

  1. Type the following character: @
  2. Immediately start typing the person's name
  3. A list will appear, select the appropriate person

You can also remove their surname by pressing backspace once

Tip 4 - Add someone new to your team

  1. Go to the Teams section
  2. Right-click on the team you want to add someone to
  3. Click on Add Member
  4. Search for the user and select them
  5. Click the Add button

Tip 5 - Make a high priority channel more visible

  1. Go to the Teams section
  2. Right-click on a channel name
  3. Click Pin

The channel will then move to the top of all your teams

Tip 6 - Find posts you have been mentioned in

  1. Go to the Activity section
  2. Click on the filter icon
  3. Click on the three-dot icon
  4. Click Mentions


In the command bar in the top type the following: /mentions

Tip 7 - Use a virtual whiteboard to brainstorm in a meeting

Note: This only works in a meeting not a call
  1. When in the meeting click the share button
  2. Click on Microsoft whiteboard
  3. If this is the first time you have used it clickUse whiteboard in Teams instead

The whiteboard will then load up for everyone to see and use

Tip 8 - Start a group chat

  1. Click on the new chat icon, in the top left of teams
  2. In the To: bar, enter each person’s name
  3. Type a message in the bottom
  4. Press enter or click the send button

Tip 9 - Add more functionality your channels

  1. Go to the channel you want to enhance
  2. Along the top, next to the other tabs, click the + button
  3. Select the app you want to add e.g. Planner

Experiment with the available apps, you can add simple files like Word and Excel, link to YouTube videos, or integrate information from other cloud services.

Tip 10 - Share your sound when sharing your screen

Note: By default when you share your screen it does not share your sound

  1. Click the Share button
  2. Tick the include system audio box
  3. Select the screen you want to share

If you forget to tick that before sharing your screen you can click this icon on the presenting bar along the top of your screen.

Tip 11 - Add a virtual background to your video calls

Note: This video effect requires a processor with Advanced Vector Extensions 2 (AVX2) support so the option might not be available.

  1. In a video call click the three-dot icon
  2. Then click Show background effects
  3. Select the image you want
  4. Click Apply
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