Created: Monday, 14 February 2022
Written by Tim Nicholls
Making sure your employees have set an email signature with the same style, branding and information can be a major hassle. It’s manageable when you’re small, but as you start to grow, it’s a real time waster, especially as employees typically send email from multiple devices - laptops, mobile phones and tablets.
That's why we set up our customers with the Exclaimer cloud email signature service. Each employee gets the business’s signature added to every email, whatever device it's sent from.
With Exclaimer it’s very simple to promote new products or show off an award. Just update the central template and everybody’s emails will immediately go out with the new information. Exclaimer works with both Microsoft 365 (formerly Office 365) and Google Workspaces (formerly Google G Suite).
Contact us if you want your employees to have professional email signatures.
Created: Monday, 31 January 2022
Written by Tim Nicholls
Email attachments are too dangerous! Email filters, Antivirus, UTM (Unified Threat Management) appliances etc, all attempt to mitigate that risk, but they won’t catch the very latest attacks. Allowing everyone on the internet to send you attachments is like leaving your door unlocked and only tackling the bad guys when they’re halfway up the stairs!
Email attachments were invented in the early days of the internet when the internet was a far safer place, and they haven’t been improved since. It’s time to replace them with something better.
Most cloud storage products (Microsoft OneDrive, Dropbox etc) have two features that replace the role of emailed attachments with something far safer.
- When you want to send someone a file, “Share” the file/folder with them.
- When you want a file from someone, send a “File Request”. The recipient will receive a link they can use to upload the files to you.
There are other advantages too
- Guaranteed encryption in transit
- Set a time limit for access, e.g. 30 days
- Made a mistake? Revoke access at any time
- Track when files are accessed
Once your colleagues and business contacts have become familiar with the new way of working you can block email attachments outright, allowing file sharing only via your approved platforms (eg Office 365, G suite, Citrix Sharefile, or the specific platform relevant to your industry)
We have successfully implemented this for several of our customers with compliance requirements in the fields of Finance, Accounting etc.
Contact us to manage the whole process for you, training, implementation, and blocking.